Managing Payables
Accounts Payable Services
At Abacus Finance & Accounting Services, our Accounts Payable solutions ensure your vendor payments are timely, compliant, and error-free.
Efficient, Accurate, and Transparent Payables—Every Time
Managing payables shouldn’t slow down your business. At Abacus Finance & Accounting Services, our Accounts Payable solutions ensure your vendor payments are timely, compliant, and error-free—while freeing up your team to focus on strategic finance priorities.
From invoice processing to reconciliation, we manage the entire lifecycle of your payables with precision and accountability. Our global delivery model ensures 24/7 efficiency, audit-readiness, and real-time visibility across your AP function.
Invoice Processing & Vendor Onboarding
Smooth onboarding and invoice handling is where accurate payables begin. Our AP team ensures:
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Seamless vendor onboarding with compliance verification
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Centralized invoice intake (email, portal, scanned, EDI)
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Standardized document indexing and digital archiving
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Accurate capture of payment terms, line items, and coding
We ensure every invoice is validated, categorized, and queued for payment in the most efficient way possible—no bottlenecks, no missteps.
PO Matching & Exception Handling
Three-way matching and exception resolution are core to preventing overpayments and compliance issues. We provide:
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Automated or manual 2- or 3-way PO matching
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Flagging and resolution of mismatched quantities, pricing, or vendor data
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Coordination with procurement and finance teams
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Root-cause analysis and trend reporting for recurring issues
Our streamlined PO matching process ensures every invoice is verified against the original purchase order and goods receipt—minimizing risk and maximizing control.
Payment Scheduling & Reconciliation
Timely payments protect vendor relationships and strengthen financial control. Our services include:
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Payment run scheduling and optimization
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Approval routing and compliance checks
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Duplicate detection and fraud prevention
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AP subledger and bank reconciliation
We help you manage payables proactively—not reactively—while aligning with your company’s cash flow and vendor priorities.
Expense Categorization & Reporting
Accurate expense classification drives smarter budgeting and decision-making. Our AP specialists handle:
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GL coding based on project, department, or location
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Expense type categorization (fixed, variable, one-time, recurring)
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Spend analysis and exception reports
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Custom dashboards for finance and operations teams
With accurate visibility into your spending, your leadership can make more informed strategic choices—and drive bottom-line impact.
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Get Started with Confidence
Whether you're scaling, restructuring, or simply need better financial visibility—Abacus is your finance partner, not just a provider. We operate with precision, transparency, and a commitment to long-term impact.
Let’s discuss how we can transform your finance operations and support your business goals.